Parfait Productions: Wedding QuestionnaireS

Please complete the following two QUESTIONNAIRES:

1: Vendor LIST

Vendor Information

Partner 1

First Name

Last Name

Partner 2

First Name

Last Name

Wedding Planner

Name & Contact Information (email, website, & phone number)

Venue Information

Name & Contact Information (email, website, & phone number)

Photographer

Name & Contact Information (email, website, & phone number)

Will your photographer be working with a second shooter?

Yes

Make Up Artist(s)

Name & Contact Information (email, website, & phone number)

Hair Stylists(s)

Name & Contact Information (email, website, & phone number)

Hair & Make Up Times

Please provide the estimate start & end times for your hair/make up services

Florist

Name & Website

Wedding Officiant (Person performing the ceremony)

Name & Contact Information (email, website, & phone number)

Ceremony Details

Please provide ceremony start time and estimated duration

DJ / Band

Name & Contact Information (email, website, & phone number)

A/V Company

Name & Contact Information (email, website, & phone number)

Who will be providing the sound system for the ceremony?

We need to coordinate with the provider to ensure the best possible audio quality is achieved on both our end and theirs.

We're still planning this detail

Please reach out to my wedding planner to confirm this detail

Who will be providing the sound system for the speeches at the reception?

We need to coordinate with the provider to ensure the best possible audio quality is achieved on both our end and theirs.

We're still planning this detail

Please reach out to my wedding planner to confirm this detail

Lighting Company

Name Website, & Contact Information

Menswear Designer & Shop/Dress Designer & Shop (Style Name/Number) If possible, please provide a photo of the brides dress over email. ( as some dress designs may be good candidates for a discreet concealed microphone)

Are there any other vendors providing services for your big day? (stationery, baker etc.)

It's important to us that we can credit each vendor that came together for your wedding day!

2: GENERAL QUESTIONS

Tips For Achieving The Best Wedding Film:

TIPS FOR ACHIEVING THE BEST WEDDING FILM + WEDDING DAY!

PREP:

- If you would like detail shots of your shoes. dress, jewellery, invites or other details, please have them gathered in one central spot. When we arrive the morning of your wedding, we can be directed to where everything is located. You don't need to worry about setting anything up. We will do that for you! We recommend having your dress steamed before our arrival as well if required. This also goes for guys, try your best to have your items steamed or ironed in advance. This means more time for hanging out and relaxing the morning of your wedding.

- We highly recommend you get your makeup done in a room with natural light, near a window if possible. This means lights off- if possible. Mixed light isn't ideal for video or showcasing your natural beauty!

The same goes for getting dressed- we’ll always recommend a tidy area near a window. Natural light is the dreamiest!

-If you have a self tie bow tie or neck tie and are unfamiliar with how to tie it, be sure to practice before the wedding day. If you or your guys don’t know how to do this it can add a substantial amount of time required to get ready. Don’t worry, Justin is always happy to help on the day of!

- If you decided to exchange a note/letter on camera with each other, please keep in mind, we will have the room cleared/music off for this, to avoid any outside sounds in your audio. We also recommend filming the letter/note exchange before getting into the gown, perhaps in a robe or PJ’s. Grooms may be fully dressed for this.

-Allow ample time for everything. You'll feel more relaxed! More time for mimosa’s isn’t a bad thing!

- Please be sure to eat and drink water the morning of your wedding! Stay hydrated!

PRE CEREMONY:

- As detailed on our agreement together, we start the ceremony set up by 1 hour to your ceremony. This means we are no longer shooting with you, we are setting up for your ceremony, to ensure everything goes smoothly. Setting up all the cameras/tripods and audio equipment, clearing gear bags and capture the decor and views are just some of the things we do prior to the guest arrival to the ceremony location. This set up time is non negotiable, and is required for the success of your film collection.

What time should I get into my gown?

No later than 90 minutes to the ceremony-We absolutely want to capture all the special moments during morning prep. To ensure we can capture everything you have planned for the last moments of prep, consider being in your gown/dress/wedding attire no later than 90 minutes to the ceremony ( if your ceremony and prep locations are the same) If not, please consider the drive time to your ceremony location. This time frame allows for you to get dressed and not feel rushed, and have time to put on any accessories or plan a first look with parents or bridal party. If you know your dress requires additional time due to design, please consider this and share this with your wedding planner. Anyone helping you get into your gown, such as a mom or MOH should be dressed prior to you, this way when you are getting dressed the attention is on you and they are feeling and looking their best! We also recommend this, as if things are running behind there won’t be multiple people still needed to get dressed. This could easily delay your ceremony.

We want to capture your vision and people most important to you! Once we depart time will fly by. Trust us! Its common for our brides to take a breather, do any touch ups, gather anything you might need for your ceremony, any shoes/jackets you might need for afternoon portraits, and maybe enjoy one last drink with their group. Soon thereafter it will be time to head to your ceremony and prepare for your entrance!

Planning a first look?

No later than 90 minutes to the start of the ceremony. We love first looks, we kindly request that the first look be scheduled to end no later than 90 minutes to your ceremony. This allows for some buffer, should your first look start late. Some couples decide to schedule all couples portraits pre ceremony, which is great! Our goal is to capture as much of this as possible and then head to your ceremony location by 1 hour to the ceremony. Many couples plan a touch up/snack/hydration break before they ceremony, with that and possible drive time, we often find we are just missing the last minutes of your portrait session.

Your timing should allow us to capture your first look in full and all or the majority of the portrait session you may have planned for afterwards. From there we will promptly head to your ceremony location. If drive time is required between locations, an earlier first look may need to be considered in order for us to capture this for you.

We don’t require set up time for the first look, we’re able to shoot this moment on the fly. But we have to be honest- first looks run behind more often than not.

Not sure about timing and want to ensure we can capture the key moments of prep? Please reach out to us with your draft timeline and we’re more than happy to provide feedback.

CEREMONY:

- Enjoy your walk in! We’re serious. You’ve waited all this time for your moment, relax and enjoy your entrance. Not only do your guests want to enjoy this moment and see you, us and your photographer want to capture you at ease coming into the ceremony. This goes for everyone taking part in the processional!

-When placing your bridal party at the front of the ceremony space, we don't recommend they be curved towards the guests. A straight line is best, as this ensures clear sight lines of the bride and groom for photos/video during the ceremony. This also ensures we are able to capture your partners reaction as you enter the ceremony.

- Consider writting your own vows, or even just a line or two. They don't need to be long! If you forgo personal vows, we highly recommend exchanging notes/letters the morning of the wedding. Any audio to connect you as the couple is very valuable to your film. Having something you have personally written is something you won’t regret looking back on years from now.

-Please have your personal vows written out in a card, on card stock , on cue cards or vow books. Anything but regular loose leaf paper or your phone! You might get a little nervous and start crinkling the paper...then the mic's will pick up the crinkles! ( We don't want that, and neither do you!)

-Consider an unplugged ceremony- this allows your guests to be in the moment, without a cell phone in hand. Your photo and video team will be thrilled to capture your guests enjoying the ceremony!

PORTRAITS/PHOTO SESSION:

- During the photo session, bring snacks and drinks/water for you and your wedding party. Usually on wedding days you’re skipping meals and by the time portraits come around you may be feeling like a snack! Let’s try to avoid any moments of hanger!

- Be sure to have your transportation arranged and locations organized in advance with your photographer.

If you are driving yourself, try to set a reminder to have your vehicle taken out of valet- if you are staying at a hotel. We do our best to remind you of this, to ensure we are leaving for photos on time. But we do kindly ask for you to set a reminder in advance or pass this off to someone who can get your car out for you.

- For mountain locations, we recommend bringing comfortable shoes/boots to change into. More often than not, the best locations require some hiking off a path or uneven terrain.

RECEPTION:

- A good rule of thumb for speeches is limiting each speaker to 3 minutes. In the event they go over time with the speech, 3-5 minutes should keep your guests attention. Anything over 5 minutes, usually results in guests being disinterested and not being present in the moment. This will also help you get to the dance floor sooner! Quality over quantity is a great speech/toast mantra!

- Please try to avoid scheduling speeches/toasts between courses at the reception. You and your guests eating in the footage isn’t ideal and likely something you wouldn’t like. It is possible to schedule speeches between courses but it may require some coordination with your venue/catering staff and MC/wedding planner, we’re explain in a moment! The meal you've selected for your guests is most likely important to you and we want you and your guests to enjoy the meal, rather than try to multi task. When the couple is eating/chewing, we will not film the couple. The guests doing speeches are often nervous, we recommend giving them the time and space to give their speech, rather than competing for attention with the warm dinner in front of them. If your venue won't permit speeches before or after dinner, we recommend the following: serve, eat, clear, speech - repeat. Please allow the staff to clear your dishes before starting the next speech, to avoid dirty dishes or servers in your footage.

- Please notify your reception MC and speech givers to hold the mic up to their mouths and talk directly into the microphone so that your guests can hear the speeches, and we are able to record the best possible quality audio.

- Please notify everyone is who going to be up at the podium/mic stand performing a speech/speaking that it is critical that they adjust the microphone for their height. Depending on your floor plan, someone from our team may adjust the mic stand for each speaker. We also ask that they remain at the podium area/mic stand, to ensure the best quality audio can be recorded and the speaker remains well lit. (In the event that there is no podium, we will provide a microphone stand to be used for speeches)

- We kindly request dinner at your reception as per our agreement. In terms of seating, the best is a vendor table away from the action, or just a wall away in the vendor/storage room. This avoids us missing anything in the event there isn't anyone queuing each speaker. The nose bleed section is also great, such as the perimeter of the room, the back of the room or near an entrance/exit. This way we aren't a distraction to your guests should you decide to have us in the reception space instead of a vendor room. We are constantly getting up to capture moments in the room and spend very little time seated.

- Consider leaving your reception with your photographer/Parfait Productions for a few moments during sunset. 10-15 minutes one plenty! This is one hour before sun set. We are happy to provide the timing for this for you to include on your schedule. We can never predict if the sun set will be prominent, but if it is, this can make for beautiful footage. It's also nice to have a few moments away from the reception, to take a breather. We are happy to provide an estimate for when this best light may occur on the wedding day, just ask us! For most locations we can pre scout that night and do our best to only take you out if its worth while!

-If you’re ever unsure of timing, please know we’re always here to help and provide guidance. We appreciate that every wedding is different and some recommendatons may not apply to your wedding day!

- Remember to have fun & be yourself! We want to capture you and your partner in the most authentic and real way!